Payments & invoicing

Payment options

In-person payments for program tuition fees and course registration are suspended until further notice.

Online payments


Online banking: your seven-digit Conestoga student number is your account/reference number and the payee is Conestoga College.

Student Portal: Payments can be made through the Student Portal using Visa, MasterCard or debit.

  • Log in to the Student Portal.
  • Confirm your invoice. If you have already confirmed your invoice, skip to the next step.
    • For detailed instructions on how to confirm your invoice, watch this video.
  • To pay your invoice:
    • Select the 'Financial' tab, then select 'Program Fees Payment'.
    • In the 'Amount to Pay' box at the bottom of the page, enter the amount.
    • Select 'Continue' and follow the instructions to pay through the Student Portal or to use another payment method.

By mail payment


Payments by mail are suspended until further notice.

Online banking payments must be received by the payment due date. Please allow 3-5 days for processing.
(Payments received after the started due date will be assessed a late fee of $150.)

Due dates 2020/2021

The due date for fees will be approximately one month prior to the start of classes for programs with two consecutive sessions.

Start dateAll students: depositNon OSAP: feesOSAP: fees
Fall term
June 22, 2020
August 7, 2020
September 21, 2020
Winter term
October 13, 2020
November 27, 2020
January 25, 2021
Spring term
February 12, 2021
April 16, 2021
May 21, 2021

Due dates 2021/2022

The due date for fees will be approximately one month prior to the start of classes for programs with two consecutive sessions.

Start dateAll students: depositNon OSAP: feesOSAP: fees
Fall term
June 15, 2021
August 6, 2021
September 20, 2021
Winter term
October 12, 2021
November 26, 2021
January 21, 2022
Spring term
February 9, 2022
April 8, 2022
May 20, 2022

Payment information

A $250 mandatory non-refundable tuition deposit is required for all new and returning students entering a program in the fall of 2020. (International students are expected to pay a mandatory $1,250 deposit). This deposit is required to secure a place in a program. The tuition deposit is part of the student’s tuition fees and reduces the tuition owed.

Total OSAP funding

Funding information is available on the OSAP website. The OSAP website provides the most accurate and up to date information. You may also view the amount of OSAP available to pay your fees on the Student Portal. If the amount on the portal does not seem correct, please email financialaid@conestogac.on.ca.

Confirmation of Enrolment

OSAP will automatically remit fees to the college when we confirm your enrolment. The confirmation of enrolment process starts about one week before the start of each term, and the funds can take about two weeks to appear on your student account. Your OSAP application must be complete, with no outstanding required documentation, before any funding can be released.

Grant only funding

The Student Portal shows the amount of OSAP available to pay your fees. If you select to receive only the grant portion of your OSAP funding, then you will be required to pay the tuition amount not covered by your OSAP grant. If you do not pay the difference by the due date, you will be subject to a late fee.

For more information on OSAP and other financial aid, please visit Student Financial Services.

If the student fails to comply with their tuition fee due date, Conestoga has the right to apply late fees, deny release of academic information (transcript), place the student on a financial hold, refuse future and or deny program/course registration, and/or forward the outstanding fee information to a collection agency.

  1. A student will be considered in default and not in good financial standing when the payment due date is not adhered to.
  2. Fees clerk/officer will apply a late fee to all outstanding accounts/payments received after the due date.
  3. Fees clerk/officer will notify students regarding outstanding fees.
  4. If account continues to remain unsettled, the account information will be forwarded to the Finance Office for further action.
    • A financial hold is placed on student’s record which will not allow registration and/or achievement information to be released.  
    • Enrolment in future semesters will be removed.

Please note: the Payment Schedule is only available online through the Student Portal. If you require additional information, please contact Student Fees or visit the Student Portal.

Payment Schedule steps:

  1. Save and confirm your invoice on the Student Portal. Please see 'How to access and confirm your invoice' above.
  2. You will be required to pay 25% of the winter fees. After the payment has been posted to your student account, the payment schedule option will become available.
  3. There will be no administration fee to complete the payment schedule for winter.
  4. Once the Payment Schedule is complete, please allow up to 24 hours for the changes to be reflected in the Student Portal, and for your course registration to take effect.
  5. The new due date for your fees will be three days before classes start for your program. Continue to check COVID-19 for updates.

Please note that any optional fees that are accepted on your invoice, it will be the responsibility of the student to pay.

If you have a Ministry of Colleges and Universities (MCU) Application for Financial Assistance in process at MCU you must:

  1. Upon receipt of invoice and prior to the deposit due date the student must:
    1. Present MCU Application for Financial Assistance to fees staff in the Registrar’s Office who will arrange a temporary MCU Payment Agreement.
      1. Deposit fee due date will be extended to the OSAP deadline.
        1. Students who withdraw after the deposit due date will be assessed the withdrawal fee of $250.
        2. Students who fail to adhere to the MCU Payment Agreement will be assessed the withdrawal and late fee.

If you have received funding approval (a signed MCU contract) you must:

  1. Upon receipt of invoice and prior to the deposit due date:
    1. Present MCU contract agreement to the fees staff in the Registrar’s Office who will complete an MCU Payment Agreement with you.
      1. Deposit fee due date will be extended to the OSAP deadline.
      2. Students who withdraw after the deposit due date will be assessed the withdrawal fee.
      3. Students who fail to adhere to the MCU Payment Agreement will be assessed the withdrawal and late fee.

If you are being sponsored by an agency such as Workplace Safety and Insurance Board (WSIB), community and social services or a Native Council (OSAP is not a sponsoring agency), you must save and confirm your Student Fees Invoice and present the invoice to your agency.

Sponsoring agencies are not required to pay the deposit by the due date, but the sponsorship letter must be submitted by the deposit due date or the student will be required to pay the deposit in order to secure their place in the program. Please note that the deposit amount is non-refundable should the student withdraw after the deposit due date.

The sponsoring agency must fax, mail or drop off a letter authorizing the costs that the agency will cover by the deposit due date as noted on the Student Fees Invoice(s) to the attention of V. Kovacevic by fax 519-895-1097, or by email Vkovacevic@conestogac.on.ca.

Tuition and payment FAQs

When is the tuition deposit due?

For a list of deposit due dates, refer to Student fee invoices and payment.

When are student invoices posted?

Invoices are posted on the Student Portal 4-6 weeks before the deposit due date.

Does the initial deposit count towards tuition fees or is it in addition to my total fees?

The $250 mandatory tuition fee deposit (for domestic students) is part of your tuition fees and reduces the amount you owe.

How does the deposit work? Does it have to be paid each term?

The Ministry of Colleges and Universities policy states that a deposit is assessed on a per program/per academic year basis. Therefore, in a normal situation (no program change) the student pays it once per year.

Can I pay my deposit now?

The billing of fees will take place in early June at which time fees may be paid.

If I am an OSAP recipient do I have to pay the deposit?

Yes, if you are receiving OSAP funding you must pay the tuition deposit by the deposit deadline.

What if I am an OSAP recipient and do not have enough money for the deposit?

As in the past, there will be a process for students who qualify to request an exception to the deposit amount. Additional information will be available through the Financial Services Office.

I am waiting for my RESP; do I have to pay the deposit?

Yes, the tuition deposit is due by the due date unless the student qualifies for special consideration under the OSAP process.

If I have a co-op level for the first level of the academic year (i.e. fall) am I expected to pay a deposit?

Students who have a co-op level as the first level of their program for the academic year (i.e. in the fall) will be billed for the CSI Health plan with a due date of August 2 and payment by this date is expected. The deposit due date will be in October as the first academic level is during the winter term.

Can I still pay the full-year tuition fees?

Yes, a student may still pay the full fees as per the Student Fee Invoice but a student does not have to pay prior to the fees due date stated on the invoice(s).

Do I have to pay deferral fees?

No. The ministry no longer allows colleges to charge a deferral fee and as such, have required colleges to bill by semester and permit payment by semester. Therefore, students no longer need to request to defer to a later date as the timeframe has been established by the ministry.

Can I pay my tuition and deposit in person?

No, all in-person payments for program tuition and course registration will no longer be accepted. All deposit, tuition and course fee payments must be made through the Student Portal using online/web banking.

Will I be able to pay my $250 deposit through the Student Portal? If so, will I be able to pay the remainder of my fees through the portal as well?

Yes, fees may be paid through the Student Portal.

How can I confirm that the college has received my payment?

To confirm your payment has been received, log in to the Student Portal. Select the 'Financial' tab, then select 'My Fees'.

Note: Payments made through the Student Portal or online banking can take three to five business days to process. Students should ensure payments are received by the due date.

What happens if I don’t make a payment by the deadline?

Accounts which reflect a tuition fee payment made after the due date will be assessed the late fee. A late penalty fee will not be assessed on the deposit.

Tuition deposit:
  • Returning students who do not pay the tuition deposit by the deadline will not be able to register for classes and/or view their timetable.
  • New students who do not pay the tuition deposit by the deadline may lose their seat in their program and/or not be able to register for classes and/or see their timetable.
Subsequent tuition fees:
  • Returning students who do not pay tuition by the deadline may be removed from their program and/or will not be able to register for classes and/or view their timetable. Late fees will be applied to accounts where fee payments were made after the due date.
  • New students who do not pay tuition by the deadline may lose their seat in their program and/or not be able to register for classes and/or see their timetable.

What happens if I receive a conditional offer and am not able to meet my conditions for admission? Do I lose my deposit?

Applicants who fail to meet their condition of admission and notify the college prior to the program withdrawal date will have any/all fees that have been paid returned to them.

What happens if I am accepted to a program and pay the deposit but am then called off the waitlist for another program here at Conestoga?

The ministry policy allows the deposit to be held, however we will permit the student to move the deposit monies to the new program offering.

Do international students have to pay a tuition deposit?

Yes.

Tuition deposit:

  • Returning international students who do not pay the tuition deposit by the deadline will not be able to register for classes and/or view their timetable.
  • New international students who do not pay the tuition deposit by the deadline may lose their seat in their program and/or not be able to register for classes and/or see their timetable.

Are the subsequent fee due dates the same for international students?

Yes, the subsequent fee due dates are the same for all students (international and domestic) unless the domestic student is approved through OSAP.

Subsequent tuition fees:

  • Returning international students who do not pay the tuition by the deadline may be removed from their program and/or will not be able to register for classes and/or view their timetable. Late fees will be applied to accounts where fee payments were made after the due date.
  • New international students who do not pay the tuition by the deadline may lose their seat in their program and/or not be able to register for classes and/or see their timetable

Will international students be assessed late fees?

Yes, late fee payment penalties will be applied in the same manner as domestic students.

Is the deposit the same and mandatory for international students?

International students are expected to pay a mandatory non-refundable deposit of $1,250. The mandatory non-refundable tuition deposit is required for all new and returning students. Students who withdraw after the start of the semester will be assessed a $1,250 withholding fee.

Do international students who are sponsored have to pay the mandatory non-refundable deposit fee?

We do not require sponsoring agencies to pay the deposit by the deposit due date, but we are requesting that the sponsorship letter be provided to the college by the deposit due date or prior to the first day of classes for Saudi Arabian students.
If a sponsorship letter cannot be provided, please have the student contact the college prior to the deposit due date. In some instances, the student may be required to pay the deposit to secure his/her place in the program. Please send all sponsorship letters to Paula Lemieux (for new students) or Vesna Kovacevic (for returning students) prior to the deposit due date for new and returning students.

For international students who will be on a co-op semester for September, what will they be expected to pay and when?

Students who have a co-op level for the first semester of the academic year (i.e. fall) will be invoiced for the CSI Health Plan Fee with a due date of August 2 and a deposit due date in October as their first academic semester begins in January.

Are sponsored students required to pay the deposit fee?

We do not require sponsoring agencies to pay the deposit by the deposit due date but we require a sponsorship letter by the deposit due date or the student will have to pay the deposit to secure their place in the program.

If I have received funding approval (a signed MCU contract) what must I do?

Upon receipt of invoice, and prior to the deposit due date, the student must:
a. Present an MCU contract agreement to the fees staff in the Registrar’s Office who will complete an MCU Payment Agreement with you.

  1. Deposit fee due date will be extended to the OSAP deadline.
  2. Students who withdraw after the deposit due date will be assessed the $250 withdrawal fee.
  3. Students who fail to adhere to the MCU Payment Agreement will be assessed the withdrawal fee and late fee.

If I have an MCU Application for Financial Assistance in process at MCU, what must I do?

Upon receipt of invoice, and prior to the deposit due date, the student must:

a. Present an MCU Application for Financial Assistance to fees staff in the Registrar’s Office who will arrange a temporary MCU Payment Agreement.

  1. Deposit fee due date will be extended to the OSAP deadline.
  2. Students who withdraw after the deposit due date will be assessed the $250 withdrawal fee.
  3. Students who fail to adhere to the MCU Payment Agreement will be assessed the withdrawal fee and late fee.


Invoicing information

Student fee invoices have been posted to the Student Portal for the 2019-2020 academic year for most students.

Effective fall 2019

  • Fee payments must be made through the Student Portal using online/web banking
    • In-person payments for program tuition fees and course registration will not be accepted.
  • You must make selections for optional fees for service.

To access your invoice(s):

  • Go to the Student Portal and follow the login instructions (you will need your seven-digit Conestoga Student I.D. Number)
  • Select 'Financial tab'
  • Select ‘My Invoice’ and click on the ‘View Invoice’ for the appropriate session.
  • To view and/or print your invoice(s) select the 'Invoice' button at the end of the line that contains the program and semester(s) you wish to view.
  • Accept or decline fees for optional services
  • Complete the transaction by clicking the ‘Save and Confirm’ or ‘Cancel and Return’ to start over. Once you save your information, changes cannot be made.
    • You must click 'Save and Confirm' otherwise the invoice amounts will not be updated. Please allow up to 24 hours for processing.

To view your confirmed invoice and make payment:

  • Go to the ‘My Fees’ tab to view your confirmed invoice.
  • Follow the subsequent screen instructions to select and complete your payment.

All payments are posted to the Student Financial Record through the Student Portal. Please allow 24-48 hours for processing.

To be enrolled you must 1) accept and confirm your invoice, and 2) pay your fees by the dues date(s).

Invoices are posted to the ‘Financial’ tab through the Student Portal. Invoices/statements are not mailed; you must retrieve and accept it through the Student Portal in order to confirm your fees.

The Student Fee Invoice provides an account of all tuition, compulsory and optional ancillary fees and is made available through the Student Portal.

It is the student's responsibility to make adequate preparations to finance their education, to review and confirm their invoices, and to have available fund to pay fees by the due date as stated on the Student Fees Invoice. Changes to payment due dates are not considered unless financial assistance is guaranteed through an Ontario or federal government plan.

Payments received after the due date will be assessed the late fee. A student is considered registered and a place is guaranteed in the program when:

  • the invoice has been accepted and confirmed. (Acceptance provides a final total of fees to be paid.)
  • the mandatory deposit has been paid and fees are paid by the due date or the college has received authorization from an agency paying fees on the student's behalf (i.e. WSIB).