College policies, procedures, practices and guidelines
Conestoga College has a number of policies, procedures, and practices to govern its operation. These documents are meant to provide guidance and advice to members of the college community, in a number of academic and operational areas. Within the college, each functional area develops, maintains, and revises these documents to reflect current needs and realities.
Policies, procedures, and practices are meant to guide members of the college community in their day-to-day dealings. Students, staff, faculty and others can refer to these documents for guidance in a number of matters.
Each document indicates which area of the college has responsibility for practical oversight pertaining to that document. Individual areas have responsibility for keeping documents current. If you require further information or clarification, please contact the department concerned.
As accurate as the web version of these documents may be, should any dispute arise as to the currency of a policy, procedure, or practice, the written copy of the document that is maintained by the department or area concerned shall be deemed to be in force.
Academic policies, procedures and guidelines - general
Curriculum
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Apprenticeship Program Management Procedure | 6/21/2017 |
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| Course Delivery Procedure | 1/13/2020 | | | | |
| Course Development Procedure | 3/10/2015 | 1/13/2020 | Course Revision Procedure | 3/10/2015 | 1/13/2020 |
| New and Revised Provincial Program Standards Implementation Procedure | 11/1/2008 | 3/4/2019 | Program Development Procedure | 11/1/2008 | 3/4/2019 |
| Program Quality Assurance Policy | 4/26/2009 | 3/4/2019 | Program Delivery Procedure | 08/26/2009 | 1/13/2020 |
| Program Review Procedure | 11/1/2008 | 3/4/2019 |
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| Program Suspension and Cancellation Procedure | 3/18/2015 | 3/4/2019 |
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Student Appraisal of Teaching Procedure | 3/4/2019 |
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Degree development
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Baccalaureate Degree Promotion and Graduation Policy | 6/2/2010 | 6/2/2010 |
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| Honorary Degree Policy | 6/1/2007 | 7/29/2009 | Honorary Degree Procedure | 6/1/2007 | 7/29/2009 |
| Letter of Permission Procedure | 3/18/2015 | 3/18/2015 |
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| Request to Register in a Conestoga Degree Course Procedure | 6/11/2008 | 2/18/2015 |
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Accessibility policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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Accessibility Policy and Multi-year Plan | 1/1/2012 | 1/13/2020 |
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| Student Accommodation Policy | 1/13/2020 | Student Accommodation Procedure | 1/13/2020 | ||
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Student Service Animal Policy | 1/13/2020 |
Student Service Animal Procedure | 1/13/2020 |
The CARI office develops and maintains the documents related to the conduct of research. All research policies are reviewed and approved by the Research Board, Policies & Procedures Committee and the Academic Coordinating Committee.
Applied Research documents
| Document Name | Effective Date | Revised / Reviewed Date |
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| Applied Research Policy (pdf) | 11/11/2003 | 9/4/2014 |
| Completing Proposals and Applications for Research Funding Policy (pdf) | 9/24/2014 | |
| Completing Proposals and Applications for Research Funding Procedure (pdf) | 9/24/2014 | |
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Conflict of Interest in Research Policy (pdf) | 3/27/2006 | 9/4/2014 |
| Environmental Protection within Research Policy (pdf) | 9/25/2014 | |
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Intellectual Property Policy (pdf) | 4/10/2013 | 11/28/2018 |
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Research Integrity Policy (pdf) | 3/24/2006 | 12/4/2013 |
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Research Involving Animals Policy (pdf) | 11/01/2003 | 9/24/2014 |
| Research Involving Chemical, Biological, or Radioactive Hazards Policy (pdf) | 3/01/2006 | 9/24/2014 |
| Research Project: Principal Investigator Checklist (pdf) | ||
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Student Rights in Research Policy (pdf) | 3/27/2006 | 9/4/2014 |
| Survey Policy (pdf) | 5/9/2018 | |
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Survey Procedure (pdf) | 5/9/2018 |
Research ethics
The Research Ethics Board develops and maintains the documents related to the assessment and management of research ethics. All research ethics policies are reviewed and approved by the Research Board, Policies & Procedures Committee and the Academic Coordinating Committee.
Research ethics documents
External Relations policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Naming Policy | 8/26/2009 | 8/17/2018 | Naming Procedure | 2/26/2009 | 11/5/2014 |
| Gift-in-Kind Form | 12/10/2014 | 12/10/2014 |
Finance policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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Honorarium Policy | 9/11/2019 |
Honorarium Procedure | 9/11/2019 | ||
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Signing Authority Policy | 9/11/2019 |
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| Travel Meals and Hospitality Expenses Policy | 04/1/2020 | 11/11/2020 |
Human Resources policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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Accommodation for Employees with Disabilities | 7/17/2007 | 4/14/2014 | |||
| Discrimination & Harassment Prevention Policy | 11/25/2020 | | | | |
| Discrimination & Harassment Prevention Procedure – Complaints Against Employees | 11/25/2020 | | | | |
| Discrimination & Harassment Prevention Procedure – Complaints Against Students | 11/25/2020 | | | | |
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E-mail, Voice Mail and Corporate Calendar Policy | 9/1/2010 | E-mail, Voice Mail and Corporate Calendar Guidelines | 9/1/2010 | ||
| Employee Code of Conduct Policy | 5/1/2009 | 8/29/2014 | |||
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On-Campus Student Hiring Policy | 6/9/2017 | 3/4/2019 |
On-Campus Student Hiring Procedure | 6/19/2017 | 3/4/2019 |
| Pandemic (COVID-19) Working Onsite Policy | 10/26/2020 | | | | |
| Remote Work Policy | 9/1/2020 | | | | |
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Standard Hours of Operation Policy | 5/2/2011 | 5/2/2011 | |||
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Social Media Guidelines for Conestoga Employees | August 2014 |
Information Technology policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Acceptable Use of Technology Policy | 9/28/2011 | 9/26/2014 | 9/28/2011
1/12/2012 | 9/26/2014
9/26/2014 |
The incident report, safety concern report and the work refusal report forms can be completed electronically through the Occupational Safety Forms web page.
For Occupational Safety policies, procedures and guidelines, visit MyConestoga (under the policies folder). Employee login is required. If you are not an employee and would like to view a policy or have questions, please contact safety@conestogac.on.ca.
Office of the President policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Conestoga Coat of Arms Policy | 4/1/2012 |
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| Health and Safety Policy - Employees, Students, Contractors and Visitors | 6/4/2018 | 8/17/2018 |
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| Naming Policy | 8/26/2009 | 8/17/2018 | Naming Procedure | 2/26/2009 | 11/5/2014 |
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Protection of Student Privacy Policy | 9/4/2019 |
| Privacy Breach Procedure | 9/4/2019 |
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Selection of Convocation Speakers Procedure | 5/8/2012 | 5/21/2013 |
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Conestoga College Sexual Assault Policy | 3/2/2015 | 7/10/2019 |
Conestoga College Sexual Assault and Sexual Violence Procedure | 3/4/2015 | 7/10/2019 |
| Policy Statement on Upholding Free Speech | 1/1/2019 | 12/17/2018 |
Purchasing staff maintain membership in the Purchasing Management Association of Canada and the Ontario Public Buyers Association and subscribe to the principles and ethics of these associations.
Purchasing policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Asset Disposal Procedure | 6/22/2016 | ||||
| Competitive Procurement Procedure | 4/14/2010 | 2/11/2016 | |||
| Purchasing Policy and Code of Ethics | 4/14/2010 | 12/22/2015 | |||
| Purchasing Procedure - General | 4/14/2010 | 3/13/2013 | |||
| Vendor Guide | 12/1/2015 |
Safety and Security policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Substance Use Guidelines | 10/17/2018 |
Student Affairs policies, procedures and guidelines
| Document Name | Effective Date | Revised / Reviewed | Related Documents | Effective Date | Revised / Reviewed |
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| Student Awards Policy | 10/21/2009 | 11/03/2016 | Student Awards Procedure | 10/21/2009 | 11/03/2016 |
| Student Rights and Responsibilities Policy | 10/1/2018 | Student Rights and Responsibilities Procedure | 10/1/2018 | ||
| Co-Curricular Recognition Policy | 9/1/2014 | Co-Curricular Recognition Procedure | 9/1/2014 |
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| COVID-19 Campus Access Guidelines for Students | 7/13/2020 | | | | |
| Student Expectations for Online Engagement | 9/25/2020 | | | | |